What is the Purpose of Asset Tags and Barcodes?

What is the Purpose of Asset Tags and Barcodes?

Ever thought about why asset tracking is so key for businesses? Well, asset tags and barcodes play a big role. They make it easy to manage fixed assets. This lets companies handle their resources smoothly.

Asset tags and barcodes are crucial for identifying assets. They make it simple to keep track of things like office supplies and electronics. Each label has a unique ID. This ties in with tracking software, making things like record-keeping and theft prevention much easier.

What is the Purpose of Asset Tags and Barcodes?

Using QR codes or barcodes is way more accurate than manual work. This accuracy helps with better data management and prevents theft too. Asset tags and barcodes are major aids in keeping equipment in check. This saves on costs and keeps inventory processes simple and secure.

Key Takeaways

  • Asset tags and barcodes are essential for fixed asset management and asset identification.
  • They streamline monitoring of office supplies, equipment, and electronics through unique barcode labels.
  • Barcodes improve accuracy over manual entry and assist in preventing theft.
  • Tracking via asset tags enhances inventory management and supports remote work.
  • Utilizing barcodes optimizes purchasing decisions by providing clear data insights.

To see the benefits of asset tags and barcodes, reach out to The CPCON Group’s experts. We’ve got over 25 years of experience. We’re here to help you make your tracking processes smoother.

What is the Purpose of Asset Tags and Barcodes?

Asset tags and barcodes help track and manage physical items in a business. Here are their main purposes:

  1. Identification: They give each item a unique identity.
  2. Tracking: They help monitor the location and movement of items.
  3. Inventory Management: They simplify counting and managing stock levels.
  4. Maintenance: They help schedule and track maintenance of assets.
  5. Security: They reduce theft by tracking assets accurately.

Think of asset tags and barcodes like license plates for your car. Just as a license plate helps identify and track a vehicle, asset tags and barcodes do the same for your business items.

Want to go deepier? Keep reading.

Introduction to Asset Tags and Barcodes

Asset tags and barcodes are vital in today’s business world. They have a unique code that makes tracking and managing items easy. Asset labeling and accountability are greatly improved with them. For tracking office equipment or keeping high-value items safe, using a barcode asset tracking system is key.

Without automated tracking, businesses can spend 6,000 hours a month looking for medical items. The construction industry faces $1 billion in losses every year from theft. This loss can be cut with better tracking. Asset labeling doesn’t just make things run smoother, it also stops big losses.

The first barcode scan was in 1974. Since then, barcode asset tracking has been crucial for managing many items. Barcode technology is simple, cost-effective, and efficient. It covers all tracking needs with barcodes like Code 128 to QR codes.

Businesses that use barcodes often see great improvements. River Island, a retail store, made its stock tracking more accurate with RFID and barcodes. Canus uses RFID to watch its products while they ship. These tools make tracking and managing things easier, which reduces work and improves efficiency.

The market for asset tracking software is growing fast, set to hit $36.3 billion by 2025. Certain sectors, like defense, need strict rules for tagging assets. For smooth operations in healthcare, manufacturing, or telecommunications, asset tags are a must.

Putting a unique code on an asset tag helps manage things better. These tags can handle tough environments, staying readable for a long time. Good barcode asset tracking doesn’t just make work more efficient. It also adds to security and follows rules throughout an item’s life.

Importance of Asset Management

Managing assets well is key for all companies. It keeps equipment safe and working for a long time. This helps cut down on business costs. Asset tags with barcodes are a smart choice here. They help keep accurate records of where assets are, their condition, and when they need maintenance.

Barcodes on asset tags make tracking equipment easy. Each item gets its own unique code. This helps avoid mistakes. For instance, during checkups, knowing exactly which item is due for maintenance is crucial. With an asset tracking system, a company can manage equipment better. They can keep things running smoothly, avoid downtime, and plan maintenance when it’s needed most. This saves money in the long run.

Using barcodes not only makes tracking better but also cuts downtime. A study showed that businesses using advanced asset management had 20.1% less downtime. They saw a return on their investment in less than 15 months. So, barcodes are good for equipment life and keeping things working well. They also improve how smoothly everything runs and make better use of resources.

Barcode technology makes keeping records easy. It’s not hard to learn. Plus, it makes the data on things like order times, how good the inventory is, and when shipments go out, pretty accurate. This helps the business know where they stand.

Lastly, software that works with barcodes really steps up asset management. It helps companies check the health of their assets and control how much inventory they need. It also makes maintenance more efficient. This all means saving money for the company.

How Barcode Asset Tracking Works

Barcode asset tracking helps to manage assets well. It includes making barcodes, scanning them, and using software to handle information.

Creating Barcodes

To start, barcodes are made. Each item gets a unique barcode. You can use simple 1D barcodes or detailed QR codes. Barcodes are printed on strong labels for lasting use.

Scanning Barcodes

After making barcodes, they’re put on assets. Then, scan the barcodes with special devices or phones. Apps like Asset Panda make it easy without spending a lot on equipment.

Managing Asset Tags with Barcodes

What is the Purpose of Asset Tags and Barcodes?

Next, manage the data from the scans. Upload this data to a software system. This system makes it easier to track assets, their maintenance, and use. It helps businesses work better and with fewer mistakes.

Knowing what is the purpose of asset tags and barcodes is key. It helps with better tracking of assets. This means using good barcodes, scanners, and software can make asset management outstanding.

Asset Tracking MethodCharacter StorageRangeCostDurability
1D BarcodesUp to 100Line of sightLowModerate
2D BarcodesUp to 2000Line of sightLowHigh
RFID TagsUp to 4 million15 meters, no line of sightHighVery High
QR CodesUp to 2500Line of sightLowHigh

Key Benefits of Using Barcode Asset Tags

Using barcode asset tags offers many benefits, making work more efficient. They speed up accuracy, cut expenses, and make tracking assets simple.

Increase Speed and Accuracy

At The CPCON Group, we’ve seen how barcode tags boost tracking speed and accuracy. They reduce the errors often found with manual methods. Barcodes are straightforward, needing little training. This makes data collection better and inventory control more exact.

Reduce Costs

For small companies, barcode tags are a smart way to save money. You can print your own or order them inexpensively. All you need is a barcode, scanner, and a platform. This is much cheaper than using RFID technology. Barcodes cut down on unnecessary purchases, saving you money.

Automate Asset Tracking

Barcode tags automate tracking tasks. This cuts down on manual work, lowering the chance of errors. With automatic storage, keeping asset data up to date is simpler. This leads to better inventory management and saves time, removing the need for many manual tasks.

Barcodes and asset tracking tags change the game by making everything faster, cheaper, and easier. At The CPCON Group, we’re here to help businesses make the most of them. Get in touch with us to improve your asset tracking with these innovative tools.

Different Types of Barcode Asset Tags

It’s key to know about barcode types for better asset management. 1D barcodes, 2D barcodes, and QR codes play distinct roles in tracking assets efficiently.

1D Barcodes

1D barcodes, such as UPC codes, are seen on most retail items. They are simple and effective for asset tagging. Code 128 and Code 39 are types of 1D barcodes. They can hold a few dozen characters, good for basic asset tracking. They are affordable and easy to use, needing only labels, a scanner, and software.

2D Barcodes

2D barcodes, like QR codes, can store a lot more information than 1D barcodes. With up to 2,000 characters, they are better for complex data needs. The choice between 1D and 2D barcodes depends on what data you need to handle.

QR Codes

QR codes can carry up to 2,000 characters, suitable for detailed information. They often include web links, making them very versatile. QR code tagging is common in new asset tracking systems. It allows for easy scanning with mobile devices.

Think about your business’s needs when choosing barcode tags. Whether you need simple UPC codes or more advanced barcodes, the right choice can make your job easier. It ensures your assets are well tracked and managed efficiently.

Role of Asset Tags in Preventing Theft

Asset tags are key to stopping theft in any group. They show that items are watched. This stops people from taking them. Tags that show if someone tried to rip them off also help a lot.

What is the Purpose of Asset Tags and Barcodes?

Tamper-Evident Tags

Special asset tags can’t be taken off without showing damage. Once touched, these tags clearly show. This keeps thieves away and helps find stolen items.

Without these tags, certain businesses face huge losses. For example, construction sites lose around $1 billion yearly because items go missing often. Using such tags cuts down on these problems a lot.

Destructible Tags

Another kind of tag breaks if tried to remove it. Once broken, it shows the item might have been stolen. Hospitals, for instance, spend too much time looking for equipment. These tags make it easier to track items. This saves a lot of time and money.

Asset tags play a big role in theft prevention and better handling of items. By using the right tags, businesses protect what’s theirs and work more efficiently. They save money in the long run too.

Asset Tags and Their Use in Remote Work Management

What is the Purpose of Asset Tags and Barcodes?

Nowadays, almost half of all U.S. workers are doing their jobs from home. This shift has made asset tagging crucial for tracking work tools used off-site. Companies like ours, with deep experience in managing assets, see the value of this approach today.

In the context of remote work, asset tagging means each tool gets a unique label. These labels, often stickers with numbers or barcodes, make it easy to find out information about each tool. This helps with keeping a digital record of the tools, which are spread out in different places.

Using these labels and barcodes saves a lot of time. When you scan a barcode, you get all the important info about the tool. This includes its past maintenance and loss prevention steps, making everything smoother and safer.

Asset Panda is a great tool for this kind of management. It lets you print your own labels and has an app for scanning. They offer a 14-day trial without needing a credit card, so companies can try it out worry-free.

Using asset tags can also be cheaper for businesses. Instead of paying someone to tag the tools, some companies do it themselves, which cuts costs. There are even digital ways to tag tools, opening up more possibilities for tracking.

When choosing how to tag assets, look at factors like how you buy, support, and track them. Specialized software, like Snow Software, helps companies make efficient and consistent choices. For remote work, having smart tools is key for keeping track of everything, ensuring accurate records and management.

Enhanced TrackingProvides swift access to asset data
Cost SavingsIn-house barcoded tag printing
Risk ReductionMinimizes theft and loss
Streamlined MaintenanceFacilitates timely maintenance
Efficiency in ManagementEnables seamless remote work management

Learning what is the purpose of asset tags and barcodes is key for managing work assets well off-site. If you want to improve your asset management, get in touch with us at The CPCON Group. We’re here to help.

Materials for Barcode Asset Tags

Choosing the right materials for barcode asset tags is key to long-lasting labels. We’ve found that each setting needs specific materials. This ensures tags work well and last longer. Now, let’s explore the best options.

Metallic Film

For tough jobs, like those in heavy industry, metallic film tags excel. PermaTrack asset tags are a top choice here. They fight off water, wear, and chemicals. This toughness means they stay readable and keep your tracking smooth for a long time.

White Film

White film tags are great for regular use. They can hold high-contrast prints well, making barcodes easy to scan. Although not as tough as metallic ones, they’re perfect for everyday office items and equipment. These are items not facing extreme conditions.

Direct Thermal Labels

Direct thermal labels shine when tagging lots of items. Thermal barcode labels simplify tagging because they don’t need ink. Avery WePrint does a fine job at printing directly on these labels. This makes them perfect for frequently used items, streamlining inventory checks and audits.

How to Implement an Asset Tagging System

Creating a good asset tagging system is key for smoother work and accurate records. We’ll explain the key steps to make sure your asset tags work well.

Determine Asset Types

Start by spotting what you need to track. It could be health gear, warehouse items, school supplies, or military stuff needing special codes. Knowing what you have helps to give each item a unique number. This is vital for good tagging.

Select Tag Materials

Picking the right label is crucial for it to last and be easy to read. For example, use labels that show if they’ve been tampered with to prevent theft. Also, think about where your items will be to choose the right materials.

It’s also important to print barcodes well. This makes sure the codes are always clear and can be read.

Use Asset Tracking Software

Combining physical tags with the right software is a must for correct and easy data access. A strong system helps with labeling and choosing what assets to fix or replace. Making sure every barcode and serial number is right keeps your info detailed, especially when getting rid of items.

Follow these steps to tag your assets well. This works for many areas like hospitals, factories, and schools. If you want to know more about how asset tags and barcodes can improve your asset management, contact The CPCON Group. We are here to help.

Combining Barcodes with Asset Management Software

Barcodes linked with top-notch asset management software, such as Asset Panda, are changing how companies oversee their items. They introduce real-time tracking and a better way to organize assets, boosting efficiency and accuracy.

Thanks to cloud syncing, businesses keep their asset information current and accessible everywhere. This is great for managing assets remotely, which is more common now.

Statistics show that firms using advanced Enterprise Asset Management (EAM) cut equipment downtime by 20.1%. They also see a return on their investment in 15 months. When paired with barcodes, these systems boost accuracy, lower manual mistakes, and enhance inventory management. Barcode tags help update the asset database quickly, offer easy access to warranty details, and support smart buying and restocking choices with detailed insights.

Asset Panda also helps create and print barcode labels, making tracking assets smoother. The software even includes mobile scanning, guaranteeing efficient tracking for all items, from small office supplies to costly IT equipment.

Pairing barcode tags with advanced asset management software is a game-changing move for companies. It keeps asset data accurate, simplifies record-keeping, and allows for better resource management decisions.

Now, why use asset tags and barcodes? They prevent theft, aid in inventory management, improve buying choices, and boost security. By utilizing cloud syncing and detailed tracking, Asset Panda showcases the power of combining barcodes with software to streamline business.

Comparing Barcode and RFID Asset Tracking

Choosing between RFID and barcode systems is crucial. It involves looking at cost, tag durability, and info capacity. This helps in deciding which technology is best for tracking assets.

Asset tags and barcodes serve different roles. They impact how well a company manages its assets. It’s important to know what these systems do.

Cost Implications

Barcode and QR code systems have low setup and running costs. They are budget-friendly for many. RFID, on the other hand, needs a bigger upfront investment. Yet, for certain uses, like in bulk scanning, it might offer long-term benefits.

Range and Durability

RFID outperforms barcodes in range and durability. It can scan without a direct view and handle multiple items at once. Plus, RFID tags are tougher against tough environments compared to barcodes. This makes them a better fit for hard-wearing industrial settings.

Storage Capacity

Looking at storage capability, RFID is far ahead. While a traditional barcode can hold up to 2,000 characters, RFID can store over a million. This high storage capacity lets RFID hold very detailed info on assets. It makes a big difference in managing assets effectively.

By considering these points, companies can pick the best asset tracking system. They might go for barcodes for saving money or choose RFID for more functions. It all depends on what they need to track their assets well.

Designing Effective Asset Tags

When creating asset tags, we must look at key elements for good tracking. This includes making each tag different. This way, we avoid having the same tag twice. Also, the size and where you put the tags are very important.

What is the Purpose of Asset Tags and Barcodes?

Unique Identification

Every asset needs a special ID for good management. Barcodes do this job well by holding different amounts of info. This barcode scalability lets companies track assets easier and more efficiently.

Size and Placement

Tags should fit the items they label. Big items need bigger tags and vice versa. Right strategic tag placement ensures easy scanning. It’s also key to put tags where they won’t get damaged, for longer use.


Color-coded asset management makes tracking assets easier. Each color can stand for different things like types or where it’s used. This speeds up finding items and helps make better choices during inventory checks.

Look at how much data different tagging methods can store:

MethodData CapacityCost
1D Barcodes (e.g., Code 128)A few dozen charactersLow
2D Barcodes (e.g., QR Codes)Up to 2000 charactersModerate
RFID TagsOver one million charactersHigh

Asset tag customization, choosing the right size, smart placement, and color-coded asset management are vital. They make tags and barcodes very useful for managing assets better. They help work run smoother, cut losses, and organize assets well.


Knowing the purpose of asset tags and barcodes is key for any business that wants accurate inventory and efficient tracking. The CPCON Group brings over 25 years of knowledge to help improve your operations.

Asset tags are used in many areas like manufacturing, healthcare, retail, and education. They provide real-time data on items, allowing companies to cut costs and run smoother. Barcodes on these tags help make work faster and reduce mistakes.

Asset tags help with regular checks, tracking items as they move, and figuring out the worth of items over time. By using modern tracking methods, less time is needed to find things. This speeds up your work. You can choose from different types of tags based on what your business needs.

The CPCON Group is here to make asset management with tags and barcodes easy for you. We offer the latest in RFID technology and software. This ensures your items are tracked well and kept safe. To better your asset tracking and management, get in touch with our experts today.


What is the purpose of asset tags and barcodes?

Asset tags and barcodes help manage and identify assets in businesses. They make it easier to track office equipment and secure items. Every asset gets a special code making record-keeping better and deterring theft. They use materials that are hard to tamper with or to remove without being seen.

How do asset tags and barcodes work?

Asset tags come with barcodes that can be 1D or 2D. These codes are scanned by scanners or smartphones. Then, the info goes into software, making it easier to manage and track assets.

What are the benefits of using barcode asset tags?

Barcode tags make work faster and more accurate by ending manual mistakes. They are cost-effective and make managing assets automatic. They also help in controlling inventory better and storing records without hassle.

What types of barcode asset tags are available?

There are different barcode types, including 1D, 2D, and QR codes. QR codes are very practical because they can hold more information. This makes them perfect for detailed asset tracking.

How do asset tags prevent theft?

Asset tags reduce theft by using special materials. Some tags mark themselves if someone tries to remove them. Others break or tear if they’re tampered with. This makes stealing harder and helps find stolen items.

How are asset tags used in remote work management?

In remote work, asset tags and barcodes are key for looking after company goods. They help keep inventory and track equipment sent out to remote workers. This makes sure assets are managed well from anywhere.

What materials are used for barcode asset tags?

Barcode tags are made from things like metallic films, white films, and direct thermal labels. For tough jobs, PermaTrack metallic tags last in water and are strong. White film is good for standard inventory, and thermal labels are easy for lots of office items.

How do you implement an asset tagging system?

Start by picking the asset types to tag and the right materials. Then, choose a good tracking software. This method makes asset tracking work better and smoother in the company.

How do barcodes work with asset management software?

Barcodes and software like CPCON make a strong asset management system. They help print tags, scan with phones, update data in real-time, and check inventory. This makes managing assets reliable and correct.

How do barcode and RFID asset tracking compare?

Barcodes are cheaper upfront than RFID, which can cost more initially. However, RFID tags can be read from afar and in tough conditions. They also hold and manage more information than barcodes, ideal for complex needs.

How to design effective asset tags?

To make good asset tags, each one must be unique to avoid copying. Their size has to fit well on the assets, and they should be placed smartly for easy scanning. Using colors can also make finding and identifying assets quicker and easier.

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