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State DOT Infrastructure Asset Inventory

GASB-compliant comprehensive infrastructure asset inventory for state department of transportation covering bridges, roads, equipment, and facilities across 28 locations with full regulatory reporting capabilities.

GASB ComplianceInfrastructure AssetsFixed Asset ManagementRegulatory Reporting
28
Facilities Covered
87,500+
Assets Inventoried
100%
GASB Compliance
$2.8B
Asset Value Verified
The Challenge

Complex Infrastructure Asset Management Requirements

A state Department of Transportation faced significant challenges in maintaining accurate records of their extensive infrastructure assets across 28 facilities statewide. The organization needed to achieve full GASB 34 compliance while managing a diverse portfolio of bridges, roads, heavy equipment, vehicles, and facilities.

Existing asset records were fragmented across multiple legacy systems, with inconsistent data quality and incomplete depreciation schedules. The DOT required a comprehensive solution to establish a single source of truth for all infrastructure assets while meeting strict governmental accounting standards.

Key Challenges

Fragmented Asset Data
Asset records scattered across 7 different legacy systems with inconsistent formats
GASB 34 Compliance Gap
Infrastructure assets not properly categorized or depreciated per GASB standards
Geographic Complexity
Assets spread across 28 facilities covering entire state with limited accessibility
Audit Readiness
Insufficient documentation and verification processes for annual state audits
Operational Disruption Risk
Need to complete inventory without impacting critical transportation operations
Our Solution

Comprehensive GASB-Compliant Infrastructure Inventory

We deployed a specialized team with governmental accounting expertise to conduct a complete infrastructure asset inventory across all 28 DOT facilities, implementing GASB 34 compliant processes and systems.

Statewide Physical Verification

Conducted comprehensive physical verification of all infrastructure assets across 28 facilities, including bridges, roads, equipment, vehicles, and buildings using GPS-enabled mobile technology.

GASB 34 Classification

Properly classified all infrastructure assets according to GASB 34 requirements, establishing appropriate depreciation schedules and useful life estimates for each asset category.

Data Consolidation

Consolidated asset data from 7 legacy systems into a single, standardized database with complete asset histories, acquisition dates, costs, and condition assessments.

Asset Tagging System

Implemented durable asset tagging system with weather-resistant tags for outdoor infrastructure and equipment, enabling efficient future audits and maintenance tracking.

Regulatory Reporting

Developed comprehensive reporting framework aligned with state audit requirements, providing detailed asset registers, depreciation schedules, and compliance documentation.

Staff Training

Provided comprehensive training to DOT staff on asset management best practices, GASB compliance requirements, and ongoing maintenance of the asset register.

Results Achieved

Measurable Impact and Compliance Success

100% GASB 34 Compliance

Achieved full compliance with GASB 34 infrastructure reporting requirements, passing state audit with zero findings related to asset management.

87,500+ Assets Verified

Completed comprehensive inventory of all infrastructure assets including 2,400 bridges, 18,500 road segments, 3,200 vehicles, and 63,400 equipment items.

$2.8B Asset Value Verified

Verified and documented total infrastructure asset value of $2.8 billion with complete acquisition histories and depreciation schedules.

$47M in Corrections

Identified $47 million in asset value corrections, including $23M in unrecorded assets and $24M in retired assets still on books.

Additional Benefits

Enhanced Capital Planning
Accurate asset data enabling better infrastructure investment decisions and budget forecasting
Improved Maintenance Scheduling
Complete asset condition data supporting proactive maintenance programs and lifecycle management
Audit Efficiency
Reduced annual audit time by 60% with comprehensive documentation and audit-ready reports
Zero Operational Disruption
Completed entire inventory without impacting critical transportation operations or public services

Need GASB-Compliant Infrastructure Asset Management?

Our team specializes in governmental asset inventory and compliance. Let us help you achieve full GASB compliance while improving your infrastructure asset management.

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