CPCON: Inventory, Supply Chain & Asset Solutions

The Challenge

A rapidly expanding national retail chain with 850+ locations lacked a centralized fixed asset register, resulting in inaccurate financial reporting, missed depreciation schedules, and inability to track capital expenditures effectively.

The company faced audit findings and needed to establish a comprehensive asset management system before their planned IPO. Without proper asset tracking, the organization could not demonstrate financial controls or provide reliable asset valuations to potential investors.

Key Challenges:

No centralized fixed asset register across 850+ locations
Inaccurate financial reporting and missed depreciation schedules
Inability to track capital expenditures effectively
Audit findings requiring immediate remediation
IPO readiness requirements for comprehensive asset documentation
Decentralized asset procurement and disposal processes
Lack of standardized asset management policies and procedures

Our Solution

Physical Verification

Conducted a complete physical verification of fixed assets across all store locations, distribution centers, and corporate offices. Our teams cataloged over 125,000 assets including furniture, fixtures, equipment, technology, and vehicles.

Asset Tagging System

Implemented comprehensive barcode tagging systems for all fixed assets, enabling real-time tracking and automated inventory management. Each asset received a unique identifier linked to the centralized register.

ERP Integration

Established seamless integration with the client's ERP system, enabling automated depreciation calculations, financial reporting, and asset lifecycle management. Developed customized workflows for asset acquisition and disposal.

Policies & Training

Developed customized asset management policies and procedures aligned with industry best practices. Trained regional managers and store personnel on ongoing maintenance procedures and compliance requirements.

Results Achieved

Successfully cataloged and tagged 125,000+ fixed assets

Complete asset register established across all locations with unique identifiers

Identified $18.7 million in unrecorded assets

Discovered significant assets requiring capitalization and proper accounting treatment

Discovered $9.2 million in fully depreciated assets still in use

Identified assets requiring useful life reassessment and potential write-offs

Established automated depreciation schedules saving 300+ hours monthly

Eliminated manual depreciation calculations with automated ERP workflows

Enabled successful IPO with clean audit opinions on fixed assets

Provided comprehensive asset documentation supporting regulatory filings and investor due diligence

Implemented sustainable asset management processes

Established policies, procedures, and training programs ensuring ongoing compliance

Fixed Asset Register Implementation for National Retail Chain with 850+ Locations