Comprehensive fleet asset verification and GPS tracking implementation delivering real-time visibility and $4.8M in asset recovery
A regional freight transportation company operating across 14 states with a diverse fleet of tractors, trailers, refrigerated units, and specialized hauling equipment. The company provides full truckload, less-than-truckload, and dedicated contract carriage services.
With rapid growth through acquisitions and organic expansion, the client faced significant challenges in maintaining accurate fleet records, tracking vehicle locations, and optimizing asset utilization. Discrepancies between financial records and physical assets created compliance risks and operational inefficiencies.
Financial records showed 2,347 vehicles, but actual fleet size was unknown. Multiple legacy systems from acquisitions created data inconsistencies, duplicate records, and ghost assets inflating depreciation expenses and property tax liabilities.
Limited GPS tracking coverage resulted in frequent lost trailer searches, inefficient asset repositioning, and inability to optimize fleet utilization. Estimated 15-20% of trailers were unaccounted for at any given time.
Inability to verify asset existence and condition created audit risks and potential violations of loan covenants. Insurance coverage discrepancies and registration issues posed regulatory compliance concerns.
Lack of comprehensive asset data hindered preventive maintenance scheduling, warranty tracking, and lifecycle management. Unplanned downtime and excessive repair costs impacted operational efficiency and profitability.
Deployed 34 field specialists to physically verify every vehicle across all terminals, maintenance facilities, and customer locations. Captured detailed asset information including VIN, make, model, year, condition, mileage, and current location.
Designed and implemented comprehensive GPS tracking solution covering entire fleet with real-time location monitoring, geofencing capabilities, and integration with fleet management systems.
Reconciled physical inventory findings with financial records, identifying discrepancies and creating clean, accurate asset register. Established data governance protocols to maintain ongoing accuracy.
Implemented enhanced asset management processes and systems to maintain data accuracy, optimize fleet utilization, and support strategic decision-making.
Identified 200 ghost assets enabling write-off adjustments and eliminating unnecessary depreciation and property tax expenses
Real-time GPS tracking providing accurate location data for 2,147 vehicles with 15-minute update intervals
Enhanced asset visibility enabled better fleet deployment decisions, increasing overall utilization from 67% to 82%
Reduced property taxes, insurance premiums, and eliminated unnecessary lease payments through accurate asset records
Eliminated time-consuming trailer searches, reducing average location time from 45 minutes to 6 minutes
Clean audit with no findings related to asset existence, valuation, or loan covenant compliance
"We knew our fleet records were inaccurate, but the magnitude of the problem was shocking. The comprehensive inventory and GPS tracking implementation transformed our operations. We now have real-time visibility into every asset, eliminated millions in ghost assets, and dramatically improved fleet utilization. The ROI was immediate and substantial."
Our team specializes in comprehensive fleet inventories and GPS tracking implementations for transportation companies.
